Extension Services Office – Annual Narrative Report
CARAGA STATE UNIVERSITY
Extension Services Office
2024 Narrative Report
Unit Performance Review
TABLE OF CONTENTS
- Objectives
- Unit Profile
- Physical Performance Report
- Financial Performance Report
- Status of Extension Projects Implementation
- Initiatives and Achievements by College
- Challenges and Opportunities
- Summary and Recommendations
- Future Goals and Initiatives
OBJECTIVES
This Unit Performance Review (UPR) Report of the Caraga State University Extension Services Office contains an overall assessment of the Physical and Financial Performance for Fiscal Year 2024.
Specifically, this UPR Report seeks to:
- Present physical and financial accomplishments for the fiscal year
- Discuss and explain deviations/unmet targets
- Discuss corrective measures implemented by the University and recommendations for improvements
UNIT PROFILE
Vision
The Extension Services Office envisions itself as a catalyst for community development and social transformation through responsive and sustainable extension programs that address the needs of partner communities and stakeholders.
Mission
To provide quality extension services that promote technology transfer, capacity building, and community empowerment, thereby contributing to the socio-economic development of the Caraga Region.
Core Functions
The Extension Services Office endeavors to:
- Reduce poverty and generate employment through efforts in packaging, disseminating, and utilizing technologies for rural development
- Serve individuals and communities through extension service programs in Sustainable Upland/Lowland Resource Development, Food Production, Enterprise Development, and Environmental Management
- Attain excellence in community service by:
- Improving indigenous and rural technology
- Supporting provincial and regional development directions through linkages with NGOs, LGUs, and other sectors
- Cultivating values and culture toward attaining improved quality of life
Organizational Structure
The Extension Services Office operates under the Office of the Vice President for Research and Development, Innovation and Extension (OVPRDIE) and coordinates extension activities across all academic colleges of the university.
Director
Extension Services Office
7 Colleges
Extension Coordinators
Full-time Staff
Administrative Support
PHYSICAL PERFORMANCE REPORT
Physical Targets and Actual Accomplishments
| Performance Indicator | Target | Actual | % Achievement |
|---|---|---|---|
| Extension Projects Implemented | 25 | 28 | 112% |
| Training Programs Conducted | 40 | 45 | 112.5% |
| Total Beneficiaries Served | 8,000 | 9,856 | 123% |
| Community Partners/LGUs | 15 | 18 | 120% |
| Faculty Extensionists Engaged | 80 | 92 | 115% |
| Student Volunteers Mobilized | 500 | 645 | 129% |
FINANCIAL PERFORMANCE REPORT
FY 2024 Obligations and Disbursements
| Funding Source | Approved Budget | Obligations | Disbursements | % Utilization |
|---|---|---|---|---|
| GAA (Locally Funded) | ₱12,500,000 | ₱12,180,000 | ₱11,950,000 | 95.6% |
| Internally Generated Funds | ₱3,800,000 | ₱3,650,000 | ₱3,580,000 | 94.2% |
| External Grants | ₱8,200,000 | ₱7,980,000 | ₱7,820,000 | 95.4% |
| TOTAL | ₱24,500,000 | ₱23,810,000 | ₱23,350,000 | 95.3% |
Budget Allocation by Category
Training & Workshops
₱10.29M allocated
Project Implementation
₱8.58M allocated
Materials & Supplies
₱3.68M allocated
Travel & Transportation
₱1.96M allocated
STATUS OF EXTENSION PROJECTS IMPLEMENTATION
GAA - Locally Funded Projects
Budget: ₱2,850,000 | Status: Completed
Beneficiaries: 850 farmers across 12 municipalities
Key Outcomes:
- 25 training sessions on organic farming techniques
- 3 demonstration farms established
- 40% increase in crop yields reported by participating farmers
Budget: ₱1,950,000 | Status: Completed
Beneficiaries: 320 micro and small entrepreneurs
Key Outcomes:
- 15 business development workshops conducted
- 85 new business plans developed
- 42 enterprises received product development support
Budget: ₱1,450,000 | Status: Completed
Beneficiaries: 280 public school teachers
Key Outcomes:
- 12 training modules on digital tools and Canva
- 220 instructional materials developed
- 95% of participants reported improved digital competency
Budget: ₱1,680,000 | Status: Completed
Beneficiaries: 1,450 community members
Key Outcomes:
- 22 health education sessions conducted
- 8 feeding programs for malnourished children
- Community gardens established in 5 barangays
Externally Funded Projects
Funding Agency: DOST-PCAARRD | Budget: ₱3,200,000
Status: Ongoing (80% completion)
Beneficiaries: 65 sago processors
Key Activities:
- Installation of 8 mechanized sago extractors
- Training on equipment operation and maintenance
- Market linkage facilitation
Funding Agency: Department of Agriculture | Budget: ₱2,800,000
Status: Ongoing (75% completion)
Beneficiaries: 420 coffee farmers
Key Activities:
- Post-harvest training programs
- Quality improvement workshops
- Buyer-farmer matching events
INITIATIVES AND ACHIEVEMENTS BY COLLEGE
College of Agriculture and Agri-industries (CAA)
Major Extension Projects
Seedling Distribution Project
Period: March - November 2024
Beneficiaries: 580 farmers
- 15,000 coffee seedlings distributed
- 8,000 fruit tree seedlings (mango, rambutan, durian)
- 12,000 vegetable seedlings
Faculty Extension Engagement
CAA faculty members conducted 28 extension activities reaching 1,850 beneficiaries across Caraga Region.
Focus Areas:
- Sustainable farming practices
- Livestock management
- Post-harvest technology
- Agricultural entrepreneurship
Research to Extension Spin-Off Activities
Successfully transferred 5 research-based technologies to farmer communities:
- Organic fertilizer production from agricultural waste
- Integrated pest management for rice
- Coffee quality improvement protocols
- Low-cost greenhouse technology
- Mushroom production techniques
College of Computing and Information Sciences (CCIS)
Development of Digital Instructional Material using Canva
Project Overview
Partner: Department of Education - Division of Agusan del Norte
Duration: February - November 2024
Total Participants: 280 teachers from 45 public schools
Training Components:
Day 1: Introduction to Canva and Basic Design Principles
- Interface navigation and tools overview
- Typography, color theory, and layout design
- Creating simple worksheets and handouts
- Resource management and template customization
Day 2: Advanced Graphic Design and Multimedia Integration
- Creating interactive presentations
- Infographic design for complex topics
- Video editing basics within Canva
- Collaborative features and sharing options
Outcomes and Impact:
- 220+ instructional materials created by participants
- 95% reported improved confidence in digital content creation
- 85% integrated Canva into regular teaching practice
- Follow-up mentoring provided to 60 teachers
Other CCIS Extension Initiatives
- Basic computer literacy training for out-of-school youth (120 participants)
- Website development for 5 local cooperatives
- Social media marketing workshops for MSMEs (85 entrepreneurs)
- Cybersecurity awareness campaigns in 8 barangays
College of Education (CEd)
Teacher Professional Development Programs
Action Research Mentoring Program
Partnership: DepEd Divisions of Agusan del Norte and Sur
Participants: 156 public school teachers
Duration: January - November 2024
- 48 action research proposals developed
- 28 studies completed and defended
- 5 papers published in education journals
- 8 best practices documented
Reading Intervention Program
Target: Elementary students with reading difficulties
Coverage: 12 schools, 420 students
- 30% average improvement in reading comprehension
- 45 volunteer tutors trained from CEd students
- Reading materials developed and distributed
Community Education Initiatives
- Literacy programs for senior citizens (85 participants)
- Parenting seminars (18 sessions, 450 parents)
- Values education for youth (250 participants)
- Alternative Learning System (ALS) support (120 learners)
College of Engineering and Geosciences (CEGS)
Technology Transfer and Innovation
Sago Processing Technology Transfer - Phase 2
Funding: DOST-PCAARRD, ₱3.2M
Implementation Period: January - December 2024
Coverage: Agusan del Sur and Surigao del Sur
Direct Beneficiaries: 65 sago processors
Major Accomplishments:
- 8 mechanized sago extractors installed and commissioned
- 5 training sessions on equipment operation (85 participants)
- Technical manuals developed in Filipino
- Market linkages established with 3 major buyers
- 75% increase in processing efficiency reported
Linkages and Partnerships
Technical Capacity-Building Workshop for Secondary School Science Teachers on Robotics
Partner: DepEd Division of Butuan City
Participants: 45 science and technology teachers
Duration: 3-day intensive workshop, August 2024
- Basic robotics and programming concepts
- Arduino microcontroller applications
- Hands-on project development
- Curriculum integration strategies
Seminar on Science behind Food Packaging and Labelling
Date: June 19, 2024
Participants: 120 food processors and MSME owners
Topics Covered:
- FDA regulations and compliance
- Proper food labeling requirements
- Packaging materials selection
- Shelf-life determination
- Quality assurance systems
Unlocking Property Rights: Land Titling Seminars
Partnership: LGUs and DENR
Coverage: 6 barangays in Butuan City
Participants: 280 residents
- Process of land titling explained
- Requirements and documentary preparation
- On-site consultation and assistance provided
- 95 families initiated titling process
Business Innovation and MSME Support
Business Innovation Program Forum - MSME Development Week 2024
Date: July 15, 2024
Co-organizer: Department of Trade and Industry
Participants: 150 MSMEs and aspiring entrepreneurs
Key Topics:
- Innovation in product development
- Digital marketing strategies
- Access to financing and government programs
- Networking and collaboration opportunities
College of Humanities and Social Sciences (CHaSS)
Community Development and Cultural Programs
Indigenous Peoples' Rights and Cultural Preservation
Partnership: NCIP Region XIII and Lumad communities
Activities:
- Cultural heritage documentation (3 IP communities)
- Traditional knowledge preservation workshops
- Indigenous language literacy programs
- Advocacy on IP rights and land tenure
Community-Based Disaster Risk Reduction
Coverage: 8 flood-prone barangays
Participants: 340 community members
- Hazard mapping and vulnerability assessment
- Evacuation planning and drills
- First aid and emergency response training
- Formation of Barangay DRR Teams
Social Research and Extension
- Gender and development training (120 participants)
- Peace education in conflict-affected communities
- Livelihood skills training for women (85 participants)
- Youth leadership and governance seminars
College of Mathematics and Natural Sciences (CMNS)
Science and Mathematics Education Outreach
Training-Workshop for Mathematics Faculty on Module Development
Partner: DepEd Division Offices
Participants: 65 mathematics teachers
Focus:
- Development of contextualized learning modules
- Integration of problem-solving strategies
- Use of manipulatives and visual aids
- Assessment and evaluation techniques
Output: 28 learning modules developed and validated
Science Caravan for Elementary Schools
Coverage: 15 remote elementary schools
Student Participants: 1,850 pupils
- Interactive science demonstrations
- Hands-on experiments and activities
- Science kits distribution to schools
- Teacher orientation on inquiry-based learning
Environmental Education and Conservation
- Coastal cleanup activities (12 events, 680 volunteers)
- Tree planting programs (8,500 seedlings planted)
- Biodiversity awareness campaigns in schools
- Waste segregation and recycling workshops
College of Forestry and Environmental Sciences (CFES)
Environmental Conservation and Sustainable Resource Management
Watershed Rehabilitation and Protection Program
Partnership: DENR and Local Water Districts
Coverage: 3 critical watersheds in Caraga Region
- 5,000 native trees planted in riparian zones
- Community forest guards trained (45 individuals)
- Water quality monitoring system established
- 3 community nurseries established
Sustainable Agroforestry Training Program
Beneficiaries: 320 upland farmers
Training Topics:
- Multi-story cropping systems
- Timber tree integration with crops
- Soil conservation techniques
- Non-timber forest products development
Community-Based Forest Management
- Support to 8 People's Organizations (POs)
- Livelihood development within forest areas
- Ecotourism feasibility studies conducted
- Forest protection and monitoring training
CHALLENGES AND OPPORTUNITIES
Key Challenges Encountered
1. Budget and Resource Constraints
- Limited funding for large-scale extension projects
- Inadequate transportation for remote area visits
- Need for more extension support staff
Mitigation: Sought external partnerships; maximized use of student volunteers; applied for additional grants
2. Geographic and Access Challenges
- Difficulty reaching geographically isolated communities
- Limited internet connectivity in remote areas
- Weather-related delays in implementation
Mitigation: Coordinated with LGUs for logistical support; utilized offline digital materials; flexible scheduling
3. Sustainability and Follow-through
- Ensuring continued adoption of technologies after project completion
- Limited post-training follow-up and mentoring
- Beneficiary turnover and mobility
Mitigation: Established peer learning groups; trained local champions; developed accessible reference materials
Opportunities and Strategic Directions
Emerging Opportunities
- Digital Transformation: Increased acceptance of online and blended extension delivery modalities
- Partnership Expansion: Growing interest from private sector and NGOs for collaboration
- Policy Support: Stronger government commitment to extension services and community development
- Technology Adoption: Communities becoming more receptive to innovative agricultural and business technologies
SUMMARY OF FINDINGS AND RECOMMENDATIONS
Key Findings
Targets Exceeded
Average achievement across all performance indicators
Beneficiaries Served
Total individuals reached through extension programs
Budget Utilization
Efficient use of allocated resources
Partner Institutions
Active partnerships with LGUs, agencies, and organizations
Recommendations
Short-term Recommendations (2025)
- Enhance Monitoring and Evaluation: Develop more robust M&E systems to track long-term impact and sustainability
- Expand Digital Extension: Invest in digital platforms and tools for wider reach and accessibility
- Strengthen Faculty Capacity: Provide regular training on extension methodologies and community engagement
- Improve Documentation: Systematize documentation of best practices and success stories
Long-term Recommendations (2025-2027)
- Establish Extension Innovation Hub: Create a center for piloting and scaling innovative extension approaches
- Develop Strategic Partnerships: Build stronger, more institutionalized partnerships with key stakeholders
- Pursue External Funding: Actively seek grants from international and national funding agencies
- Integrate Research and Extension: Strengthen linkages between research outputs and extension delivery
- Expand Geographic Coverage: Systematically reach more underserved and remote communities
FUTURE GOALS AND INITIATIVES
Strategic Goals for 2025-2027
Vision 2027: Leading Extension Services Provider in Mindanao
Goal 1: Expand Reach and Impact
- Target: Reach 15,000 beneficiaries annually by 2027
- Establish presence in all 5 provinces of Caraga Region
- Implement at least 40 extension projects per year
- Engage 100% of academic programs in extension activities
Goal 2: Enhance Quality and Innovation
- Develop 10 innovative extension delivery models
- Achieve 80% beneficiary satisfaction rating
- Document and publish 15 extension success stories annually
- Integrate emerging technologies in all extension programs
Goal 3: Strengthen Partnerships and Sustainability
- Establish 30 active partnerships with government, private sector, and NGOs
- Generate ₱5M annually from extension services by 2027
- Secure at least 5 major external grants per year
- Develop self-sustaining community-based extension centers
Goal 4: Build Institutional Capacity
- Train 100% of faculty in community-based extension methodologies
- Establish Extension Innovation and Learning Center
- Develop comprehensive Extension Management Information System
- Achieve ISO certification for extension services
Flagship Programs for 2025
Objective: Transform 10 rural barangays into digitally-enabled communities
Components:
- Digital literacy training for all households
- E-commerce platforms for local products
- Telehealth and online education access
- Smart agriculture and IoT deployment
Budget Requirement: ₱8M (seeking external funding)
Objective: Develop entrepreneurial capabilities of 500 out-of-school youth
Components:
- Business skills training (6-month program)
- Mentorship from successful entrepreneurs
- Seed funding for viable business ideas
- Market linkage and business incubation support
Budget Requirement: ₱5.5M
Objective: Build capacity of 2,000 farmers on climate adaptation strategies
Components:
- Climate risk assessment and planning
- Drought and flood-resistant crop varieties
- Water conservation techniques
- Farmer field schools in all municipalities
Budget Requirement: ₱12M (partnership with DA and DOST)
CLOSING STATEMENT
The Extension Services Office of Caraga State University remains committed to delivering high-quality, responsive, and sustainable extension programs that create meaningful impact in the lives of our partner communities. Through continued innovation, collaboration, and dedication, we strive to be a catalyst for positive change and development in the Caraga Region and beyond.
"Extending Knowledge, Empowering Communities, Transforming Lives"
Extension Services Office
Caraga State University
2024
Contact Information
Extension Services Office
Caraga State University
Ampayon, Butuan City 8600
Agusan del Norte, Philippines
Email: extension@carsu.edu.ph
Telephone: +63 (085) 341-3932 loc. 202
Website: www.carsu.edu.ph/extension
© 2024 Caraga State University. All rights reserved.
This report may be reproduced in whole or in part for educational purposes with proper attribution.